How to Add or Edit a Maintenance Schedule

How to Create a New Schedule

To add a schedule, click +Create Schedule on the Schedule tab. You’ll be guided through a simple 3-step wizard.

Step 1: Set Up the Schedule

Define the basic configuration of your maintenance schedule:

• Schedule Name – A clear, descriptive name (e.g., “Oil Change”)

• Intervals – Choose at least one:

  • Miles – e.g., every 5,000 miles

  • Days – e.g., every 90 days

  • Engine Hours – e.g., every 250 hours

• For each selected interval, enter the numeric value that defines how often the service should occur

Step 2: Assign Vehicles

Decide which vehicles this maintenance schedule should apply to.

By default, the “All Vehicles” toggle is enabled, meaning the schedule will be applied fleet-wide.

If you want to assign the schedule to specific assets only, disable the toggle to reveal selection options. You can then manually choose individual vehicles or filter by tags (e.g., “Heavy Duty”, “California Region”) to apply the schedule more precisely.

Step 3: Provide Last Service Details

In this step, you’ll enter the most recent service information so the system can calculate when the next service is due. The number of tabs shown depends on the intervals selected in Step 1:

• If only one interval was selected (e.g., Miles), a single tab will appear.

• If multiple intervals were configured (e.g., Miles + Days), each will have its own tab with the appropriate input fields.

Here’s what each tab includes:

• Miles Tab - Enter the last service mileage recorded. Next to the input, you’ll see:
  • The vehicle’s current odometer reading (pulled from the device)

  • The calculated next service mileage, based on your schedule settings

    

• Days Tab - Select the last date the service was performed. The system will then display the calculated next service date, based on the day interval configured.

  

• Engine Hours Tab - Enter the engine hours at the time the service was last completed. You’ll also see:
  • The current engine hour reading (from the device)

  • The calculated next service engine hour, based on your configuration

    

Note
You’ll only need to enter values for the intervals used in the schedule. This keeps the schedule accurate and helps calculate the next due service.

You’re All Set

Once you’ve entered the last service data, click “Save” to complete the schedule setup.

The new maintenance schedule will now appear in the Schedule tab, and upcoming services will automatically be calculated based on your inputs. Assigned vehicles will begin tracking toward their next due maintenance based on real-time odometer, engine hours, and calendar data.

 

How to Edit or Delete a Schedule

1. Go to the Schedule tab.

2. Click the  (⋯) menu next to the schedule you want to update.

3. Select Edit to modify the schedule using the same 4-step wizard.

4. Select Delete to permanently remove the schedule.

Warning
Deleting a schedule is a permanent action and cannot be undone.