The Maintenance page is your fleet’s central hub for managing preventive maintenance activities. It provides complete visibility into scheduled service rules, upcoming maintenance tasks, and historical service records. From this page, fleet managers can configure recurring service intervals, track what’s due next, log completed services, and ensure vehicles stay compliant with maintenance plans, all in one place.
Schedule Tab - Define Your Service Rules
The Schedule tab is where you manage your maintenance rules. Each schedule defines how often a specific service should occur, based on mileage, time, or engine hours.
The table displays all schedules details, allowing you to efficiently organize and access the details. It supports downloading, sorting, filtering, resizing columns, and other customization options. For a complete guide, read the article How to Use Table Options.
The table includes the following columns, each providing specific schedule information:
| Schedule Name |
A descriptive name for the rule (e.g., “Oil Change”) |
| Mile Interval |
Service frequency based on mileage (e.g., every 5,000 miles) |
| Time Interval |
Service frequency based on time (e.g., every 90 days) |
| Engine Hours Interval |
Service frequency based on engine hours (e.g., every 250 hours) |
| Assigned Vehicles |
The number of vehicles currently assigned to the schedule |
Available actions:
-
Edit an existing schedule to update rules or assignments
-
Delete a schedule that’s no longer needed
-
Create a new schedule using the guided 3-step wizard, For a detailed walkthrough, see the article: How to add or Edit a Maintenance Schedule
Upcoming Tab - What’s coming up soon
In the Upcoming tab, you’ll find a dynamic list of upcoming maintenance tasks, ordered by which services are due next. Overdue services are highlighted in red for quick visibility. You can also mark a service as completed directly from this view, using the action menu on each row.
The table displays all upcoming services details, allowing you to efficiently organize and access the details. It supports downloading, sorting, filtering, resizing columns, and other customization options. For a complete guide, read the article How to Use Table Options.
The table includes the following columns, each providing specific upcoming service information:
| Service Name |
The name of the service (e.g., “Oil Change”) |
| Vehicle |
The vehicle name |
| Current Odometer |
The current odometer reading from the vehicle |
| Current Engine Hours |
The current engine hours reading from the vehicle |
| Due in Mile |
The number of miles remaining until the service is due. |
| Due in Days |
The number of days remaining until the service is due. |
| Due in Engine Hours |
The number of engine hours remaining until the service is due. |
Available actions:
-
Mark as Serviced - Use this option to log a completed maintenance task and update the associated schedule. This ensures the system accurately reflects the last service event and allows us to calculate the next due interval based on your configured rules. Open the Mark as Serviced dialog by clicking the three-dot menu next to the service entry. In the dialog, enter the date, and the mileage at which the service was completed. You can also add notes to provide context and upload images as proof of service (e.g., receipts, service records, or inspection photos).
Note
You’ll only need to enter values for the intervals used in the schedule. This keeps the schedule accurate and helps calculate the next due service.
Note
Mark services as completed to keep schedules accurate. The entered data helps calculate the next due service and is saved in the History tab for tracking.
History Tab - Your maintenance logs
The History tab provides a complete record of services that have already been performed.
The table displays all completed services details, allowing you to efficiently organize and access the details. It supports downloading, sorting, filtering, resizing columns, and other customization options. For a complete guide, read the article How to Use Table Options.
The table includes the following columns, each providing specific completed service information:
| Service Name |
The name of the service (e.g., “Oil Change”) |
| Vehicle |
The vehicle name |
| Service Date |
The calendar date the maintenance was performed |
|
Mileage at Service |
The vehicle’s odometer reading at the time of service |
| Engine Hours at Service |
The total engine hours recorded when the service was completed |
| Notes |
Additional details or context about the completed maintenance task. |
| Attachments |
Uploaded files providing visual proof of service, such as receipts or inspection reports. |
Tip
Use Schedule to view service rules, Upcoming to track what’s due next, and
History to review completed maintenance.